Editing With MS Word –

 

Integrate the Collins Writing with MS Word. Learn effective ways to use some of the more uncommon features (AutoCorrect, AutoSummarize, Track Changes) in MS Word to edit student writing. Teach students to use these features to edit their work and to peer edit each other’s work. Discover the district’s ‘drop box’ feature where students can drop papers off to you electronically.

 


What is AutoCorrect?

You can use the AutoCorrect feature to automatically detect and correct typos, misspelled words, grammatical errors, and incorrect capitalization. For example, if you type teh plus a space, then AutoCorrect replaces what you have typed with "the." You can also use AutoCorrect to quickly insert text, graphics, or symbols. For example, type (c) to insert ©, or type ac to insert "Acme Corporation."

Using AutoCorrect to correct errors as you type

To use AutoCorrect, first turn on or off the following AutoCorrect options:

Turn on or off AutoCorrect options

  1. On the Tools menu, click AutoCorrect.
  2. Do one or more of the following:

Note   If you’re using the spelling checker corrections, make sure to turn on automatic spell checking.

Adding or editing AutoCorrect entries

If the list of built-in AutoCorrect entries doesn't contain the corrections that you want, you can easily add or edit AutoCorrect entries. The procedure varies slightly, depending on whether you want the entry to correct a typing error or to insert text or graphics. If you plan to use AutoCorrect entries to correct spelling errors, then Word also provides a quick way to add such entries during a spelling check.

Add an AutoCorrect entry to correct a typing error

  1. In the Replace box, type a word or phrase that you often mistype or misspell — for example, type usualy
  2. In the With box, type the correct spelling of the word — for example, type usually
  3. Click Add.

Preventing AutoCorrect from making specific corrections

To customize the way that AutoCorrect works, you can turn options on and off, or edit the AutoCorrect entries. For the AutoCorrect capitalization and spelling checker options, you can also create an "exceptions list" that specifies the corrections you don't want AutoCorrect to make. For example, you can prevent AutoCorrect from capitalizing a word that you type after the abbreviation "info."

Prevent AutoCorrect from making specific capitalization and spelling corrections

1.      Click Exceptions.

  1. Do one or more of the following to prevent AutoCorrect from:
  2. Click Add, and then click Close.

Note   On the Other Corrections tab, you can enter exceptions for spelling corrections that are generated by the spelling checker. If you enter an exception that's already included in the list of built-in AutoCorrect entries, AutoCorrect will ignore this exception. For example, if the "recieve/receive" pair is included in the AutoCorrect list, and you type recieve in the Don't correct box, AutoCorrect will still change "recieve" to "receive." However, you can delete the spelling correction from the AutoCorrect list.

Tip   To automatically add AutoCorrect exceptions, select the Automatically add words to list check box in the AutoCorrect Exceptions dialog box. Then when AutoCorrect makes an unwanted correction, click Undo on the Standard toolbar, or press BACKSPACE to remove the entire correction and retype the word you want. AutoCorrect automatically adds the correction to the exceptions list.

AutoText

  1. Click in the document where you want to insert the AutoText entry.
  2. On the Insert menu, point to AutoText.
  3. Click the name of the AutoText entry you want.


Formatting a document as you type

By using AutoFormat As You Type, you can quickly apply headings, bulleted and numbered lists, borders, numbers, symbols, and fractions to your text. On the AutoFormat As You Type tab (Tools menu, AutoCorrect command), you can select the elements that you do and don't want Microsoft Word to format automatically. For example, you might want to always replace straight quotation marks with curly ones, but not want to format Internet paths as hyperlinks. If you want to automatically format selected document text or an entire document after you've finished writing it instead of as you type, use the AutoFormat command (Format menu).

What is AutoSummarize?

AutoSummarize identifies the key points in a document for you to share with others or quickly scan.

AutoSummarize determines key points by analyzing the document and assigning a score to each sentence. Sentences that contain words used frequently in the document are given a higher score. You then choose a percentage of the highest-scoring sentences to display in the summary.

AutoSummarize works best on well-structured documents such as reports, articles, and scientific papers.

Ways to use AutoSummarize

To create a summary for others to read, use AutoSummarize to have Word copy the key points and insert them into an executive summary or abstract.

To read a summary of an online document, you can display the document in AutoSummarize view. In this view, you can switch between displaying only the key points in a document (the rest of the document is hidden) and highlighting them in the document. As you read, you can also change the level of detail at any time.

You can have AutoSummarize copy high-scoring keywords and sentences to the Keywords and Comments boxes (respectively) on the Summary tab (File menu, Properties command). You can then use these file properties to search for files or to check the content of a file without opening the file.

Important   Complying with all applicable copyright laws is your responsibility. You should review the accuracy of any summary because it is, by its nature, not the entirety of the work.

Track changes while you edit

  1. Open the document you want to revise.
  2. Click Tools, Track Changes, Highlight Changes.
  3. Click Options...
  4. Make the changes you want by inserting, deleting, or moving text or graphics. You can also change any formatting. Microsoft Word uses revision marks to show the tracked changes.

Notes

Change the formatting Word uses to mark tracked changes

You can change the way revision marks look and work in Microsoft Word. Click Options (Tools menu), click the Track Changes tab, and then select one or more of the following options.

To

Do this

Change the color and other formatting that Word uses to identify changes

Select the formatting options you want.

Indicate deletions without revealing exact text, for example, if you want to maintain confidentiality

Replace the default strikethrough formatting. In the Mark box under Deleted text, click # or ^. The character # or ^ will replace deleted text.

Clear changed lines

In the Mark box under Changed lines, click (none).

See and print changed lines to the right of the text

In the Mark box under Changed lines, click Right border. Switch to print layout view. In normal view, all changed lines appear on the left.

Display and print changed lines in the left margin of even-numbered pages and in the right margin of odd-numbered pages

In the Mark box under Changed lines, click Outside border. To use this option, you must have selected the Different odd and even check box on the Layout tab in the Page Setup dialog box (File menu). If this option is not selected, Word displays the changed lines in the left margin of all pages.

Change to print layout view. In normal view, all changed lines appear on the left.

 

 

Yankee Stadium

April 18 1923, was opening day for Yankee Stadium. On that day, 74,000 baseball fans watch a game between the Yankees and the Boston Red Sox. The new stadium was “christened” when Yankee slugger babe ruth knocked a game-winning homerun in to right flied. Yankee Stadium is offen called “The House That Ruth Built because Babes popularity made it famous. Yankee Stadium has earned the title “The Home of Champions”

http://www.educationworld.com/a_lesson/edit/edit0415.shtml

Related Resources:
Peer Edit With Perfection Handout
http://www.readwritethink.org/lesson_images/lesson786/handout.pdf

Peer Edit With Perfection Tutorial
http://216.239.51.104/search?q=cache:StYLoPV3TMAJ:www.readwritethink.org/lesson_images/lesson786/tutorial.ppt+peer+editing&hl=en&gl=us&ct=clnk&cd=3

Additional Peer Editing Checklists:
Early Childhood Level:
http://www.swlauriersb.qc.ca/schools/crestview/ls/Portfolio%20Writing%20PDF/Peer%20Editing%20Checklist.doc

http://www.busyteacherscafe.com/worksheets/mini_offices/Writing%20Checklist%20for%20Grades%201-2.pdf

http://cuip.uchicago.edu/~mmanning/2001/chklist.htm

http://internal.vusd.solanocoe.k12.ca.us/cooper/Prog/6Tlist.htm

Upper Elementary Level:
http://content.scholastic.com/content/collateral_resources/pdf/u/unit_autobio_peercheck.pdf

 

What do other teachers say about peer editing:

 

http://teachers.net/mentors/english/topic3330/2.22.07.17.55.06.html

Re: How successful is peer editing
Posted by Struggling with this, too on 2/22/07

 

I've had better luck with making an overhead of an essay and editing it collectively. Most students contribute something (better phrasing, spelling corrections, grammar/punctuation corrections) AND they get to see my commentary in action.

Next year I plan to start with the overhead or power point editing and move to group and paired editing - first on a small scale, then as part of every writing process.

I agree that peer editing can't replace a teacher's comments, but students have to learn how to do this themselves and it is much easier to start on someone else's paper. After all, each student knows what he or she meant when he/she wrote the paper. Their brain skips over the errors and fills in the blanks. A peer will see more of the mistakes (we hope).

 

http://www.teachersnetwork.org/NTNY/nychelp/manage/peeredit.htm

Peer Editing by Carolyn Hornik

As educators, we want to give students more responsibility, accountability, and involvement in the learning process. Creating independent learners is the goal, and one way to approach that goal is to have students monitor their own progress through peer editing.

Peer editing involves students working together to evaluate and revise each others writing. As students review the writing of their peers, they share ideas, create an atmosphere of cooperation, develop independence and responsibility, identify strengths and weaknesses in their writing and reinforce editing skills.

An integral component of the writing process is rereading, evaluating, and revising written drafts. Often we find students who rewrite the same errors over and over again. I have found that students don’t like to reread and edit their own writing. They gloss over what they’ve written and leave numerous errors in grammar, usage, sentence structure and punctuation. (How many times have you reread your own writing and missed errors.) I have also found that when a student reviews the writing of another student, they read with a critical eye. They want to seek out and find errors to be corrected.

As part of a writer’s workshop, peer editing can be done in pairs or in groups. As students review each others work, they should begin with a positive comment about the writing. We all listen to criticism or suggestions with a more open ear when a compliment is given first. Specific corrections to be made should be pointed out. In addition to grammar, usage, spelling, and sentence structure work can be reviewed for details, figurative language, choice of vocabulary, variety of sentence structure, organization, transitions, completeness of thought, and writing style. Students might begin by having the writer read his written work aloud. This will help the peer editors establish the main idea of the piece and ensure that the writer rereads his/her work. After revisions are discussed have the student-writer make the corrections on the paper. This will help the student internalize the corrections for future writing.

As each new writing skill is introduced in a guided mini lesson, students can make use of peer editing in revising errors related to the new skill either in their own writing or on a sample piece of written work.

Students can use a rubric, sample writing checklist, or a class made writing checklist. For early childhood grades, this checklist is appropriate. Upper elementary editors may use this peer editing guide. Secondary students will find these editing checklists beneficial for editing a  summary paper, persuasive writing, descriptive paper, analysis, theme, comparing and contrasting. Students can refer to online mini-lessons in grammar, usage, and style elements. A standardized set of editing symbols can be used to indicate corrections that are needed.

Peer editing decreases the amount of paperwork for teachers. It develops self-esteem and encourages students to work more independently and produce a piece of standard-setting work. It enables students to work cooperatively and reinforces writing skills. Peer editing is a technique that results in active, motivated participants in the learning and writing process.